Sponsor Terms and conditions

These Sponsorship Terms & Conditions (“Terms”) govern all sponsorships for BLISS-Con (“Event”), operated by BLISS-Con, LLC (“Organizer”). By submitting payment, signing a sponsorship agreement, confirming participation, or otherwise engaging as a sponsor, the sponsoring organization (“Sponsor”) agrees to these Terms.

1. Event Information

Event Name: BLISS-Con
Event Dates: June 20–21, 2026
Event Location: Hyatt Regency Dulles
Organizer: BLISS-Con, LLC

Organizer reserves the right to update event programming, layout, vendor/sponsor areas, venue assignments, room designations, or schedule as necessary for operations and guest safety.

2. Sponsorship Levels & Benefits

Sponsor benefits vary by sponsorship tier and may include (without limitation): advertising placements, on-site activations, booth space, badges, digital/media inclusion, social media promotion, announcements, signage, giveaways, and other promotional opportunities.

2.1 Non-Transferability

All sponsorship benefits are non-transferable, may not be resold, and may not be assigned to another party without the Organizer’s written approval.

2.2 Benefit Availability

Benefits are subject to availability and are not guaranteed until full payment is received (or payments are made according to an approved installment schedule).

2.3 Substitutions & Modifications

Organizer may substitute comparable benefits if certain placements become unavailable due to printing deadlines, venue restrictions, safety limitations, or scheduling/programming needs.

3. Payment Terms

Sponsor agrees to pay the sponsorship fee in accordance with the sponsorship invoice and/or sponsorship agreement.

3.1 Payment Methods

Organizer may accept payment via invoice, credit card, ACH, or other approved payment methods.

3.2 Late Payments / Non-Payment

Failure to make payment by the required due date may result in:

  • loss of reserved benefits and placements, and/or

  • removal from sponsorship programming, and/or

  • cancellation of sponsorship participation

Organizer is not required to provide refunds for benefits forfeited due to late or missed payments.

4. Cancellation, Refunds, and Postponement

4.1 Sponsor Cancellation

If Sponsor cancels participation for any reason, no refund will be issued. All sponsorship fees are non-refundable.

4.2 Event Reschedule or Postponement

If the Event is postponed or rescheduled, Sponsor acknowledges and agrees that:

  • sponsorship automatically rolls over to the new date(s), and

  • benefits will carry forward in good faith, subject to reasonable modifications

Sponsor is responsible for its own staffing, travel, shipping, accommodations, scheduling, and related costs.

4.3 Event Cancellation

If the Event is cancelled for reasons beyond Organizer’s control, Organizer may (in Organizer’s sole discretion):

  • roll sponsorship to a future BLISS-Con event, and/or

  • provide alternative digital/media benefits where applicable, and/or

  • provide a partial credit toward a future event

5. Sponsor Deliverables & Deadlines

Sponsor is responsible for providing all requested sponsorship materials, which may include:

  • sponsor logos (high-resolution files in approved format)

  • promotional copy

  • social media handles, links, brand guidelines

  • giveaway/product information (if applicable)

Failure to provide materials by stated deadlines may result in the inability to deliver certain benefits (including print and digital placements). No refunds will be issued for missed deadlines.

6. Intellectual Property & Brand Usage

6.1 Sponsor License to Organizer

Sponsor grants Organizer a non-exclusive, royalty-free right to use Sponsor’s name, logo, trademarks, and branding materials solely for:

  • Event promotion

  • sponsor recognition

  • program guide and signage

  • website/social media

  • post-event recap content

6.2 Organizer Brand Usage Restrictions

Sponsor may not use BLISS-Con name, logo, likeness, trademarks, branding, or Event images for commercial purposes beyond the sponsorship relationship without written permission.

6.3 No Endorsement

Sponsorship does not imply Organizer endorsement of Sponsor, Sponsor products, or Sponsor services. Likewise, Sponsor may not imply endorsement by BLISS-Con outside the sponsorship relationship.

7. Exclusivity (If Applicable)

If category exclusivity is granted, it applies only:

  • within the defined sponsorship tier level, and

  • during the Event period

Exclusivity does not extend outside the Event unless explicitly stated in writing by Organizer.

8. Sponsor Conduct / Code of Conduct

Sponsor and all sponsor representatives must comply with:

  • BLISS-Con Code of Conduct

  • venue policies and regulations

  • federal, state, and local laws

Organizer reserves the right to remove Sponsor or Sponsor personnel for behavior or materials that violate Event policies, create safety concerns, involve harassment, discrimination, or conduct inconsistent with BLISS-Con values. No refunds will be issued in such cases.

9. Booth, Activation & On-Site Rules (If Applicable)

If Sponsor has on-site space or activations:

9.1 Staffing Responsibility

Sponsor is responsible for staffing its booth/activation during open hours and maintaining professional behavior.

9.2 Prohibited Items

Unless approved in writing, Sponsor may not use:

  • amplified sound

  • hazardous materials

  • explicit or illegal content

  • materials prohibited by venue policy

9.3 Damage Responsibility

Sponsor is financially responsible for any damage caused to venue property, Organizer property, or third-party property due to Sponsor materials, installation, or conduct.

10. Liability & Insurance

Sponsor acknowledges participation is at its own risk. Organizer is not responsible for:

  • loss or theft of sponsor property

  • damage to sponsor materials

  • injuries to Sponsor staff or attendees related to Sponsor activity

  • shipping delays or delivery failures

Organizer strongly recommends Sponsor maintain general liability insurance for the Event.

11. Indemnification

Sponsor agrees to indemnify and hold harmless BLISS-Con, LLC, including its officers, staff, volunteers, contractors, venue, and partners, from any claims, damages, liabilities, losses, or expenses arising from:

  • Sponsor participation

  • Sponsor products or services

  • Sponsor promotions, giveaways, or materials

  • Sponsor personnel conduct

12. Force Majeure

Organizer shall not be liable for delays, modifications, or failure to perform caused by events beyond reasonable control, including but not limited to:
acts of God, natural disasters, severe weather, government orders, public health emergencies, labor disputes, civil disturbances, war, terrorism, venue closure, or technical/utility failures.

Organizer may modify deliverables or benefits without refund in such cases.

13. Governing Law

These Terms are governed by the laws of the Commonwealth of Virginia and the state of maryland, without regard to conflict of law principles.

14. Entire Agreement / Updates

These Terms, together with any sponsorship invoice, tier description, or signed sponsorship agreement, represent the full agreement between Sponsor and Organizer relating to sponsorship participation.

Organizer may update these Terms at any time for clarity, safety, operations, or legal compliance. Updated Terms will be posted on the BLISS-Con website and apply to future sponsorship transactions.

15. Sponsor Acceptance

Sponsor acknowledges that by:

  • signing a sponsorship agreement, and/or

  • paying a sponsorship invoice, and/or

  • confirming sponsorship participation

Sponsor agrees to be bound by these Sponsorship Terms & Conditions.